How to Use QR Codes for Inventory Management System

QR code solutions are used in every possible way, even in inventory! So, are QR codes for inventory management used by manufacturing companies?

Why QR codes are the best option instead of the standard barcodes, and why should you switch?

According to a study, a QR code system for inventory management and not marketing was originally the main purpose of QR codes.

QR codes are an advanced version of barcodes that can hold more data and information that comes in a variety, which is why; it is much more used in global manufacturing, logistics, and warehousing systems- managing large quantities of products.

Furthermore, the information generated in QR codes is customizable and editable, enabling you to access unlimited types of information.

What is QR code inventory management?

Inventory management QR code is a system that assigns unique QR codes to products, assets, or storage locations to track and manage inventory efficiently.

Each QR code contains essential information, such as product name, SKU, quantity, and location, which can be accessed instantly by scanning with a smartphone or barcode scanner.

This method simplifies inventory tracking by automating data retrieval and updates in a connected database, reducing manual input errors and improving operational efficiency.

Businesses across various industries, including retail, logistics, and manufacturing, use this system to streamline inventory processes.

Why was there a shift from barcodes to QR Codes in Inventory?

QR code stands for Quick Response Code. It is a 2D barcode type made by Denso Wave in 1994.

The significant difference between the standard barcode and the QR code is that QR codes can carry more information or data vertically and horizontally and are trackable.

Unlike the barcodes, that is only readable in a horizontal direction.

Furthermore, QR codes can store different and multiple data from video, images, website addresses, document files, PDFs, etc., which can be hugely useful in inventory management because of the flexibility of the information you can put into it.

However, barcodes only read the numerical value of products.

The use of the QR Code meets the need for mass product inventory demands.

How does the QR code system function in your inventory management system?

You can generate a QR code for inventory management in your database management system, such as Airtable, which stores your inventory data.

This QR code can embed digital details about an item, including its model or serial number, manufacturing factory, production date, and other verification data.

To access information in a specific record within a specific view in Airtable, the user can create QR codes in bulk. This generates a unique code for each piece of information, leading to a specific URL or product data when scanned using a smartphone.

On the other hand, to access the overall information of the ‘base’, which is in short for a database in Airtable, the user can also generate a URL QR code for that.

This can be placed on the outer portion of the packaging or even in the primary packaging of an item, which will be accessible by the end user.

In the overall inventory and manufacturing system, at the end of manufacturing, Enterprise resource planning (ERP) systems will hold this product information along with the history of the transaction of the item to allow product tracking along its chain of distribution.

You can also have your QR code API integrated into your system.

How to make QR codes for inventory?

1. Go to the best QR code generator online.
2. Select which QR code solution you need.
3. Click the dynamic QR code so you can track and edit your QR code.
4. Generate the QR code.
5. Customize your QR code.
6. Do a scan test.
7. Download and deploy.

Why are QR codes great to use in the inventory management system?

Keeping track of inventory can be a hassle, but QR codes make the process smoother and more efficient.

Here’s why QR codes are a smart choice for your system:

1. QR Codes are accessible on smartphones

A QR code inventory management system is helpful because it is accessible via phone. Who doesn’t own a phone in this generation?

You and your employees can quickly take their mobile phones out of their pockets, track and record inventory items, and check their status.

2. No need to buy bulky scanning devices

There’s no need for you to purchase expensive bulky scanners. QR codes are mobile-friendly.

They can instantly access the information when they scan the QR code using their smartphone devices.

3. Display additional information

QR codes can hold a thousand times more information and a wider array of information than a barcode. They offer a variety of solutions and generate particular QR codes according to their function and use.

A QR code inventory management system can link you to different types of data inventory, such as a PDF file, an inventory image, a Word or video file, etc.

Moreover, you can attach business QR codes to transportation boxes to identify the category of the item. This is useful for warehouses dealing with multiple companies.

4. QR codes have a built-in correction error

QR codes are less susceptible to damage, which means that even if they are slightly worn off, they can still function. This is an essential element for the global shipping and distribution of goods.

This efficiency comes again from their square shape, which causes the QR code elements (pixels) to cluster in duplicates.

Products can endure different types of weather conditions and transportation, and even if there is QR code damage, it still provides you with a high scan-ability rate because of its increased error correction, unlike barcodes.

5. QR codes are editable

Using a dynamic QR code, an advanced type of QR code, will allow you to edit and update the information about where your QR codes redirect you at any time of the day.

Inventory management systems are primarily based on large volumes produced printed QR codes, which increases the possibility of an error occurring.

By dynamic QR codes, you can change the content of your QR code.

For example, you can redirect a video file that is supposed to be a PDF file or a Word file.

All that without having to reprint your QR codes! This can be useful in case of mistakes.

Moreover, this will enable QR code tracking, allowing you to monitor scan data in real time.

6. QR codes can work everywhere

When you perform inventory management transactions, barcode scanners need to be physically computer-connected. This could happen anywhere, such as in warehouses or fields.

You may be far from your office computer, which will make it inconvenient.

QR Codes are quickly accessible to smartphones and can readily work in any location.

Furthermore, you can keep track of the inventory status at any time using smartphones with QR Codes.

7. Easy to incorporate into current product inventory systems

All of the above points have the cumulative effect of making QR codes easy to integrate into currently used product inventory systems.

Most inventory management software already allows QR Codes; you simply need a way to generate them.

With many free QR code generator options, you can upgrade your inventory process by using the best QR code generator!

8. QR code generation in bulk

Using an advanced generator for a QR code inventory management system, you can create QR codes in bulk for URLs, vCards, and URLs with a log-in authentication number, text, and numbers!

Using the bulk QR code solution, you don’t need to generate QR codes individually for these 5 solutions!

9. QR codes speed up the inventory process

Maintaining a precise and accurate inventory can take up hundreds of men working each week.

A QR code inventory management system can speed up data entry and improve the accuracy of the records.

Furthermore, your employees can allocate their time to other admin tasks such as meeting customers’ orders or updating budget requirements.

Companies that use QR codes

Many well-known brands, including McDonald's, Disney, VaynerMedia, Shangri-La Hotels and Resorts, Universal, Hilton Hotels and Resorts, Furla, Samsung, Marriott International, CBS, Lululemon, Uber, Decathlon, Sodexo, and many others, trusts QR TIGER for their QR code needs.

Integrate QR codes for your inventory management system with QR TIGER

Many inventory management systems demand a lot of data entry, changing, or removing records of assets.

QR codes make the operation automatic.

The instant information transfer will also reduce the number of shortcomings in your inventory records.

Integrating QR code technology is one way to optimize and promote a smooth transaction in your inventory management system. It also allows you to have direct access to and track asset information.

Generate your QR codes in the best QR code generator online today!

Contact us today if you have any additional inquiries about creating QR codes in bulk or using them for inventory management.